Description
• Print all emails coming from office staff and file them.
• File the emails coming from Principals to office staff, once its handed over by relevant staff.
• Receive all incoming letters and discuss with Mangers for onward transfer to relevant staff.
• Maintain incoming and outgoing letters/ email record in xl sheet & hard file.
• Every outgoing letter must be scanned with all attachments and must be saved in your own system
created scanned folder and also share with relevant sales officer for saving it in relevant folder on server.
• All incoming letters must be scanned and saved in your own created folder and also be shared with relevant
sales staff to save in relevant folder on server."
• Creat a hard file, once requested by sales staff. Before creating ensure name of group Co. for which file is being asked to create i.e.
• Maintain file index regularly in server as well as in hard
• Assist staff in providing number for each outgoing letter, maintain a xl file for issuing
• All letters submittal to NTDC will be through ADC for which ADC should get proper receiving from relevant NTDC office and that must be scanned and saved in own folder and must be shared with relevant sales staff for saving it on server in relevant folder.
• Keep the stationary inventory and inform any shortages well before time to MPA so the inventory be maintained to avoid last moment panic.
• Ensure timely maintenance of photo copiers
• IT Manager for trouble shooting and all IT related matters.
Computer Networking skills and troubleshooting
TENDER/ BID SPECIFIC
• Vigilantly print the ORIGINAL bid in sequence as given by sales staff.
• Properly segregate the different sections parts of the bid as required by relvant sales staff.
• Make the copies from Original, when requested by relevant sales staff.
• Once all printing is done and required by sales staff, punch and place them in files with proper separators.
• Once bid is ready, get its completeness, placement etc checked from relevant sales staff
• Outer/ Tilted page of bid must be placed on Original and all copies which must be get approved from relevant sales staff.
• Outer/ Title page must be placed on each box after packing the bids.
• Seal the box with the approval of relevant sales staff.
• Handover the sealed box to MC with permission of sales staff for taking it to relevant NTDC office
