As a personal assistant (PA) you'll work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. You'll help a manager to make the best use of their time by dealing with secretarial and administrative tasks.
PAs need extensive knowledge of the organisation in which they work. You'll need to know who key personnel are, both external and internal, and understand the organisation's aims and objectives.
Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes of a successful PA.
A personal assistant is sometimes called an executive secretary, as well as a personal or private secretary.
As a PA, you're often a manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:
devising/maintaining office systems, including data management and filing
arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
screening phone calls, enquiries and requests, and handling them when appropriate
meeting and greeting visitors at all levels of seniority
organising and maintaining diaries and making appointments
dealing with incoming email, faxes and post, often corresponding on behalf of the manager
carrying out background research and presenting findings
producing documents, briefing papers, reports and presentations
organising and attending meetings and ensuring the manager is well prepared for meetings
liaising with clients, suppliers and other staff.
In addition to supporting managers, their team and departments, many PAs also have their own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:
carrying out specific projects and research
taking responsibility of accounts and budgets
working more closely with management if taking on some of the manager's responsibilities
deputising for the manager, making decisions and delegating work to others in the manager's absence
being involved in decision-making processes.
Some PAs do all the secretarial work themselves, while others take responsibility for recruiting and training junior staff and delegate some of the less demanding and confidential work to them.
In addition to relevant experience and secretarial and administrative knowledge, you'll need to show evidence of the following:
exceptional written and oral communication skills
excellent word processing and IT skills, including knowledge of a range of software packages
the ability to work under pressure and to tight deadlines
good organisational and time management skills
the ability to research, digest, analyse and present material clearly and concisely
excellent interpersonal skills
the ability to work on your own initiative
honesty and reliability
attention to detail
flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
discretion and an understanding of confidentiality issues.
AdRe Northwick is in search of talented and motivated individuals for the post of Personal Assistant in the field of Business Development in one of their office located in Gujranwala, Sialkot - Pakistan. The ideal candidate should have mba, bba qualification and atleast less than 1 year of experience. The position require personal, senior, staff, make, time, dealing, personnel, people, office, data, management, filing, notes, general, assistance, screening, phone, handling, incoming, corresponding, research, liaising, addition, team, scope, training, communication, word, processing, software, pressure, reliability mandatory skills. This is a Full-Time morning shift job.
About AdRe Northwick
Institute of buildings and Surveyors is the only body which is taken a step to promote professional qualifications, which is recognized in all over the world. It is our aim to build foundations and work alongside governments to introduce new areas, professions, and practices to build infrastructure for towns, cities, and nations. It is long and hard work of nearly decade to establish this body which will be independent and acknowledge no influence