Executive Coordinator  

Job Details

Category:

Administrative

Career Level:

Experienced (Non-Managerial)

Experience:

4 Years

Required Qualification:

B.A/MBA

Requires Traveling:

No

Salary:

Salary Not disclosed

Salary Type:

Per Month

Total Vacancies:

1

Skills

communication-protocoltime-managementinformation manage

Description

• Responsible to maintain the proper cleanliness and adequate decorum of Executive Floor.
• Responsible to maintain all the equipment’s (Air-conditioners, visual aid instruments, internet, telephones lines, extensions, lights, camera system etc.) in excellent working condition of Executive floor.
• Collect and send daily reports of all departments by email as well as in hard form to Directors.
• Manage daily calendar meetings and schedule of Directors.
• Responsible for the availability of executive floor i.e. stationery, janitorial items, daily used items etc.
• Prepare monthly budget of all generally used items of Executive Floor and get it approved.
• Responsible to arrange/manage the internal & external protocol of Directors wherever required.
• Coordinate in travelling arrangements of Directors with all concerned departments.
• Responsible for the complete vendor management, liaison and assistance in cases of travelling, accommodation, hoteling and exchange for all director's guests and other senior staff.
• For out of country travel coordinate and prepare documents for visa related matters for Directors and Management staff.
• Verification of monthly credit & supplementary cards statements of Directors and Verification of mobile phone bills (Company provided).
• Timely intimation to accounts department about relevant credit card bills, providing timely statement of mobile phone sim bills to accounts department for payments.
• Any other tasks assigned by Directors & General Manager.