Muhammad Hamza
Thursday 14, May 2020

HR Admin Support  

Halo Informatics

Lahore, - Pakistan - 45k to 60k (PKR) - Per Month

2 Years Evening Shift Full-Time

Job Details

Information Technology
Career Level:
Experienced (Non-Managerial)
2 Years
Required Qualification:
Requires Traveling:
45000 - 60000 PKR
Salary Type:
Per Month
Total Vacancies:
hr administrationprovidingservicebusinessstandardsschedulereviewhelpdeskteamrecruitmentstaffingperformanceattendancechartsusermanualstaffpersonalchangemanagementdocumentationsupervisiondirectindirectleaveonboardingreport generationdatacheckcomplianceconfirmationcurrentlineprocessreceiptfinancebasispayrollemailprocessingarchivingloggingsavingpropertydocuments


Short Description:

This role is responsible for supporting the HR function with all elements of HR administration, providing a key HR service to the business as a while ensuring high standards are adopted within all elements of HR.
Specific Duties:
  • Daily, weekly and monthly HR deliverables as per the deliverables schedule
  • Daily review of HR Inbox and actions of emails / requests as required
  • Initial point of contact for HR queries through the HR helpdesk, promptly respond to queries and work with the relevant departments to resolve issues raised
  • Point of contact for HR issues within the HIP PK team which may involve supporting with recruitment, staffing issues relating to performance and attendance and organisation charts
  • Action the following with regards to changes on eHRM in accordance with the eHRM user manual:
  • Staff personal change request
  • Management change requests and ensure that relevant documentation is sent to the employee to confirm a change in their employment details
  • Supervision creation and changes
  • Changes to direct and indirect managers
  • Bulk changes to supervisions
  • Adding of adhoc supervisions
  • Resetting of staff timesheets at management request
  • Add / amend annual leave entitlement for contract changes
  • Add / assign other types of leave entitlement e.g. compassionate leave, unpaid leave, jury service
  • Password resets
  • Updating on the completion of onboarding plans, probation periods and DBS
  • Report generation as per weekly deliverables or ad hoc as requested
  • Employee data report generation to check for compliance in relation to right to work, DBS, staff licences and employee data is correctly populated
  • Completion of staff reference requests in accordance with the procedure set out with regards to employment confirmation and financial requests
  • Review of current staff DBS status, request DBS completion on line, receive required IDs and process of DBS through Mayflower
  • Receipt and review of DBS invoices in readiness to send to finance for payment on a monthly basis
  • Collation of monthly payroll email to include leavers, sickness and staff referrals
  • Monthly processing of staff leavers and archiving of eFiles
  • Run the HR helpdesk report on a weekly basis (until IT have solution to this)
  • Logging of staff absence from work onto the attendance tracker (until Rota Management introduced)
  • Saving of property rotas on a weekly basis to central folder location (until Rota Management introduced)
  • Saving of contacts list centrally on a weekly basis to central folder location (until introduction of IT solution)
  • Saving of staff related documents to staff eFile e.g. return to work interviews, supervisions, emails to staff, on boarding plans

Job Specification

Muhammad Hamza (Recruiter) is in search of talented and motivated individuals for the post of HR Admin Support in the field of Information Technology in one of their office located in Lahore - Pakistan. The ideal candidate should have graduate qualification and atleast 2 years of experience. The position require hr administration, providing, service, business, standards, schedule, review, helpdesk, team, recruitment, staffing, performance, attendance, charts, user, manual, staff, personal, change, management, documentation, supervision, direct, indirect, leave, onboarding, report generation, data, check, compliance, confirmation, current, line, process, receipt, finance, basis, payroll, email, processing, archiving, logging, saving, property, documents mandatory skills. This is a Full-Time evening shift job.Salary vary between 45k to 60k (PKR) per month depending upon skills and years of experience candidate got.